terms_of_service_2024_v1
To use TalTech Moodle, you must agree to the Terms of Use.
Additional information: moodle@taltech.ee
Please read carefully new Terms of Use of TalTech Moodle, which is related to changes in entering options to Moodle, Moodle accounts management and principles of personal data usage and protection.
The planned developments related to the Moodle and ÕIS (MOIS) integration have influenced the changes of the Terms of Use, mainly in the context of increasing the users rights in the Moodle.
What has been changed?
p.1. Definitions – some definitions such us „Role“, Uni-ID“, „MOIS“, „Archived course“, „Archiving period“ has beed added.
p.2.4 User authentication is now possible via Smart-ID.
NEW! p.3.3 TalTech deletes the data related to the Account, based on the User's Role in Moodle and the time of closing the Uni-ID.
NEW! p.4.10 The User has the right to access the course created and Archived through MOIS, for which he is registered.
p.5.2 Clarified how the problem will be responded in case of Moodle unplanned interruptions.
NEW! p.6.3 A third-party technical solution is used for log data analysis. TalTech keeps User log data for 365 days.
p.6.4-6.9 Clarified how the User's personal data is protected.
Terms of Use of TalTech Moodle
1. Definitions
1.1 TalTech Moodle - an open source e-learning web application at https://moodle.taltech.ee/, (hereinafter "Moodle" or "Service").
1.2 Manager – Tallinn University of Technology (hereinafter "TalTech"), who provides the opportunity to use and conduct educational activities in the Moodle learning environment.
1.3 Administrative Service Provider – Ministry of Education and Research (hereinafter "HTM"), who provides the administrative service in compliance with the cooperation agreement signed with TalTech.
1.4 User – any person who has a user account (hereinafter Account) in the Moodle environment.
1.5 Unit – a TalTech structural unit who uses the Moodle environment.
1.6 Role – user rights in the Moodle environment (teacher, student, observer, etc.).
1.7 Uni-ID - digital identity (user account) of a TalTech employee or student, which allows to simplify the access to the university's central ICT resources through an unified and secure authentication platform.
1.8 MOIS – integration solution of Moodle and Study information system (ÕIS), which is aimed at advanced education courses. MOIS allows the User in a teacher Role to create a new Moodle course himself based on the ÕIS subject-teacher pair and also to create a connection between existing Moodle course and the ÕIS subject-teacher pair.
1.9 Archived course – a course created through the MOIS and moved to the archive at the end of the semester. Such course is visible and available in Moodle in its unchanged form to the User who is registered for the course in a teacher and/or a student Role.
1.10 Archiving period – time, 5 (five) years when the User who is registered for the Moodle course in a teacher and/or a student Role can access the archived course materials and data starting from the date of course archiving.
2. General
2.1 TalTech Moodle is TalTech's official online environment for conducting educational activities. In TalTech Moodle, data is processed during the educational activities to fulfill the tasks of the university.
2.2 The Users and Units can use Moodle only when accepting all the Terms of Use (hereinafter "Terms"). User is not be able to use the account without accepting the Terms.
2.3 Use of Moodle primarily means creation of an Account by the User in Moodle and use of the Moodle options for participating in or for conducting educational activities.
2.4 Use of the Service is possible only via the personal and identifiable Account or as a guest. To use the Service, it is possible to authenticate the User with the TalTech Uni-ID, TARA (ID card, Mobil ID, Smart ID) authentication solution or with user name and password.
2.5 Creation of the Service Account is free for the User. For persons who do not have a personal code and for students outside of level education a user account is created by the Moodle administrator. Upon receiving the personal identification code, the user is obliged to add it to the Moodle account data as soon as possible.
3. How to create and delete a Moodle account
3.1 To create a Moodle Account, the person must be at least 13 years old or have the consent of a legal representative for creating the User account.
3.2 When the Account is created, an automatic confirmation letter will be sent to the entered email address for confirming the account.
3.3 TalTech deletes the data related to the Account, based on the User's Role in Moodle and the time of closing the Uni-ID. Data related to the User Account of a student or other Role (except teacher) will be deleted immediately after Uni-ID is closed. Data related to the User Account in the teacher Role will be deleted after 400 days from the closing of Uni-ID. If the User has both a student and a teacher Role in at least one course in Moodle, he is treated as a User in the teacher Role.
3.4 Upon exmatriculation or termination of studies the User has the right to request deletion of the data related to the Account by submitting the corresponding application to the e-mail address moodle@taltech.ee. The data related to the Account in Moodle will be deleted at the latest within 2 weeks from the receipt of the corresponding application. It is not possible to use the Service any more after deleting the Account.
4. Users rights, obligations and liability
4.1 The User can participate in the studies conducted in Moodle or conduct studies in Moodle only when TalTech has created a relevant link with the User (added the role), or as a guest in public e-courses if such permission is granted by the creator of the course.
4.2 When an Account is created, a private folder appears for the User in Moodle where the User can save files. The User can change and delete the added files at any time.
4.3 The User is responsible for the accuracy of the personal data and supplementary personal data added to the Account and interfacing Moodle with external services and involved data exchange.
4.4 Upon the use of the Account, the User shall take every effort to prevent any third party access to the Account.
4.5 In the event of a possible risk, the User has to take measures to avoid any third party access to the Account (e.g. changing the password, stopping the ID card, Smart ID, Mobile ID). The user support of the Service must also be informed of the risk by e-mail: moodle@taltech.ee.
4.6 Any activities that may prevent TalTech from providing the Service or are contradicting the legislation are forbidden upon creating the Account and using the Service. When forbidden activities are detected, TalTech has the right to restrict the Users access to the Service.
4.7 Forbidden activities include, but are not limited to overloading the Service with queries, adding insecure/illegal content to the system, impersonating another person, violation of copyright, attempting to access the Accounts of other Users in any way, intentional bypassing of restrictions related to access to the Service or its attempt, or other contemptible behaviour or contributing to such behaviour by the User.
4.8 The User can interface his or her Account with services outside Moodle (e.g. Google Drive). TalTech will not control interfacing of a User Account with external services. TalTech can only see the fact of interfacing with the external service.
4.9 By signing up as a User, the User agrees to receive Service-related messages, which the User can set up under the profile settings.
4.10 The User has the right to access the course created and Archived through MOIS, for which he is registered. The prerequisite is the presence of an active Uni-ID during the entire archiving period.
5. TalTechs rights, obligations and liability
5.1 TalTech has the right to make unilateral amendments in the Terms by notifying the Users about it on TalTech's Moodle webpage and/or via e-mail addresses indicated in Moodle.
5.2 TalTech provides the Units an opportunity to use the learning environment and the Users an opportunity to create an Account in the Moodle learning environment in order to participate in the educational activities conducted by TalTech in Moodle. The Service is provided 24/7, except during maintenance times notified by HTM. In case of unplanned interruptions, the problem will be responded during working hours (working days from 9 am to 5 pm) for up to 1 (one) hour. The maximum duration of a single unplanned interruption is 4 (four) hours. The total duration of unplanned interruptions per year is 48 (forty eight) hours.
5.3 The Service is provided only via a secure connection (https).
5.4 Moodle is hosted in the servers managed by HTM and located on the territory of Estonia.
5.5 Moodle, server and database software is kept current with up-to-date security updates.
5.6 Maintenance windows are used for performing maintenance. For more information see https://moodle.taltech.ee. The use of the Service is suppressed or limited during maintenance.
5.7 Moodle is backed up by HTM. HTM is responsible for the protection of the backed-up data.
5.8 TalTech provides the use-related support for the Users and Units. Support is provided via email: moodle@taltech.ee.
5.9 The Units and Users are responsible for data entered and materials uploaded to Moodle.
5.10 TalTech is not responsible for the failures of the Service caused by circumstances beyond TalTech's control.
6. Protection of personal data
6.1 TalTech, as the controller, processes personal data only to the extent necessary for allowing the Users to create an Account, conducting educational activities and using learning analytics. HTM is the processor in accordance with the cooperation agreement. HTM shall process personal data in compliance with the confidentiality agreement.
6.2 For better and more effective provision of the Service, the Service will use cookies saved to the web browser that contain: the Users IP-address, geographical location, browser type and version, operation system, reference source, length of page visit, page views and web site navigation paths, also information about the timing, frequency and model of use of the Service. The cookies generally do not contain data based on which the Users identity could be identified but the personal data saved by the User may be associated with the cookies and through these, the activity of the User in the web browser could be associated with the Users identity.
6.3 A third-party technical solution is used for log data analysis. TalTech keeps User log data for 365 days.
6.4 TalTech is responsible for compliance of processing personal data processed by TalTech or by the Users in the Moodle environment (including data exchange involved in external services interfaced with the Service) with legislation by being the controller of these personal data.
6.5 In respect of user data, HTM is the processor who provides TalTech the database hosting and administration service in Moodle.
6.6 In issues related to processing of personal data related to the educational activities, or for the exercise of legal rights the User can contact TalTech by e-mail: henri.schasmin@taltech.ee, or by phone: 620 2017.
6.7 The User is able to see all his or her Account related personal data contained in Moodle at any moment. The User is required to keep his or her personal data up-to-date in Moodle.
6.8 To enhance the quality of the Service, TalTech may process all personal data within the Service for providing the user support of the Service and analysing the Service.
6.9 Taltech informs the Data Protection Inspectorate and Users of a identified violation of security requirements for personal data that may compromise the privacy of data subjects. In addition, TalTech will inform the Information System Authority about the cyber incident. TalTech will immediately take appropriate measures to mitigate any potential damage resulting from unauthorized use of data.
For further information on data protection and processing of personal data please contact:
Location and contact details of Tallinn University of Technology:
Ehitajate tee 5, 19086 Tallinn
phone 620 2002
fax 620 2020